Finance Clerk

 Finance Clerk

Full Job Description

• References: At least two (2) of which former/current supervisor or direct reports – will not be contacted until permission provided to City during the interview process.

FINANCE CLERK II

DISTINGUISHING FEATURES OF THE CLASS: This is moderately difficult work involving responsibility for independently performing and overseeing varied financial recordkeeping, reviewing and related tasks.
Employees in this position perform double entry bookkeeping. The work requires a general understanding of specific law, office rules, procedures and policies and may be performed on an alpha/numeric keyboard. Employees generally follow a prescribed routine and, in most cases, receive only infrequent general instructions. Work is performed under general supervision. Oversite may be exercised over the work of one or more lower-level employees. Does related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Oversees and classifies a variety of receipts and expenditures, and distributes according to prescribed procedures;

Assigns work, reviews and records work done;
Instructs employees in office specific financial recordkeeping activities;
Enters information regarding financial records in a prescribed manner;
Reviews and checks financial records and reports for arithmetical and clerical accuracy, completeness, and proper extension;
Performs and oversees the verification and accuracy of individual financial records including the verification of adequate fund balances in budget accounts;
Maintains a wide variety of financial reports and records, including ledger and journal entries;
Calculates and oversees billing for various units;
Compiles payroll data for review by finance staff;
Compiles and prepares labor, material and operational cost records and reports;
Performs and oversees the processing, sorting, indexing, recording, and filing of a variety of control records and reports;
Assists with audits of varied accounts, claims and records;
Prepares reports from financial records;
Compiles data for, and prepares and analyzes complex financial and statistical records and reports;
Prepares reports various governmental meetings and maintains official records of agendas and meeting minutes;
Operates computers and other office machines;
Assists in the preparation of unit or departmental budget and in maintaining budget control.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND/OR PERSONAL CHARACTERISTICS :
Good knowledge of modern methods used in maintaining records; good knowledge of office terminology, procedures and equipment; good knowledge of Business Arithmetic, including double-entry bookkeeping and English; ability to understand and carry out oral and written directions; ability to operate a personal computer and utilize common office software programs; ability to plan and oversee the work of others; ability to make arithmetic computations rapidly and accurately; ability to write legibly; ability to get along well with others; clerical aptitude; mental alertness; a high degree of accuracy; neatness; integrity; tact and courtesy; physical condition commensurate with the demands of the position.

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FINANCE CLERK II

MINIMUM QUALIFICATIONS : EITHER :

1. Possession of Associate’s Degree, or higher, in accounting, business administration, finance or a closely related field; OR

2. Graduation from high school or possession of a high school equivalency diploma AND two (2) years of full-time paid experience, or its part-time equivalent, in the maintenance of financial accounts and associated financial records; OR

3. An equivalent combination of training and experience as defined by the limits of (1) and (2) above.

SPECIAL NOTE: EDUCATION: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the
U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the
Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

APPROVED: DECEMBER 15, 2006
REVISED: 12/29/14; 7/31/15; 12/6/18; 9/11/19; 8/29/22
CIVIL SERVICE CLASSIFICATION: COMPETITIVE

Finance Clerk II

Finance Reporting & Customer Service Clerk

Position Summary

The Finance Reporting & Customer Service Clerk, under the direction of the Comptroller and Deputy Comptroller, is responsible to provide first point-of-contact to the public in collecting and processing a variety of resident and vendor payments using various financial systems. Assisting with the financial functions of the municipality, performing accounts payable and other finance related duties. In conjunction with other City departments, assisting with payroll and tax assessment functions. Is accountable for delivery of quality services and work product as a part of the overall departmental and City-wide strategic direction, goals and objectives.

Office Hours: 35 hours per week; 8:30 am – 4:30 pm Monday - Friday

Responsibilities

Finance Office

· Provide quality customer service while responding to public and internal inquiries, concerns, and investigating discrepancies

• Maintain the accounts payable and receivable systems to ensure complete and accurate records of all moneys
• Evaluates and processes official documents of a routine nature
• Designs, sets up and maintains electronic and/or paper files of correspondence, documents, and records

· Maintain data and conduct regular reviews/audits of work to ensure accuracy and integrity

· Receive, interpret, and verify financial reporting information and documents for completeness, correctness, and conformity with applicable bylaws, policies, practices, and procedures.

• Reviews reports, records and other official documents for clerical and overall accuracy, completeness, and proper extension.
• Provide backup to administer the bi-weekly payroll to ensure employees are paid in an accurate and timely manner

· Other duties as assigned

Assessor Office

· Handling a variety of routine processes related to the assessment roll, reception, and office and records management

· Assists with updates for the Assessment database

· Verifies the uniform parcel identifying numbers for the public

Ideal Candidate provides Key Attributes:

• Proficient with Microsoft applications (Word and Excel)
• Ability to analyze financial information while maintaining a high degree of accuracy and attention to detail;
• Excellent oral and written communication skills
• Ability to plan, prioritize and communicate effectively;
• Ensuring financial funding reporting to external agencies is completed in a timely manner
• Ability to work effectively as part of a team;
• Bilingual (English/Spanish) highly desirable;
• Experience in a municipal or local government setting a plus

Job Type: Full-time

Pay: From $41,875.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Community Health Program Manager

Full Job Description

Permanent Transfer: Current DOH employee with permanent or contingent-permanent status as a Community Health Program Manager 1, M2 OR current NYS employee with one year or more permanent or contingent-permanent service at or above a SG-25 or M1 and eligible to transfer under Section 52.6 of the Civil Service Law.
Provisional: A bachelor's degree AND five years professional public health experience in a governmental public health agency or public health program* that receives funding from a public health governmental agency. Of the five years required experience, two years must include supervision of professional staff and the following management responsibilities: program planning and implementation, AND program evaluation and monitoring, AND development and implementation of policies and procedures. The required professional experience must include either: Designing or implementing a public health outreach, promotion, or disease prevention program; OR Conducting disease surveillance or a disease control program. * For the purposes of this exam, a public health program focuses primarily on the prevention of disease through outreach and public health education or health promotion, including population-based plans of care, not just plans of care for individual patients, or the study of the prevalence or causes of disease through population-based studies.

Preferred Qualifications:

Master’s Degree in Public Health as well as; strong administrative skill/background; organizational, written and oral communication skills; familiarity with communicable disease surveillance and outbreak response activities. Strong organization, communication (oral and written), and interpersonal skills. Excellent decision-making ability. Detail-oriented with ability to handle multiple priorities in a fast-paced environment. Customer focused. Strong supervisory ability

Duties Description

As the manager, the incumbent will oversee the daily operations and management of the Regional Program in the Metropolitan Area Regional Office (MARO). This includes the HIV/STI Field Services Program, Bureau of HIV/AIDS Epidemiology Contact Tracing Unit, Immunization Program, Hospital Acquired Infection Program, the Tuberculosis Control Program and the Regional Epidemiology Program. The incumbent may assist with the Healthcare Epidemiology and Infection Control Program. Through leadership, direction, and supervision, the incumbent will provide oversight, supervision and guidance to staff, both Health Department and contract, and will establish priorities, implement program policies and procedures, evaluate activities and staff performance, identify problem areas and implement strategies to resolve, and ensure the efficient scheduling of staff to achieve program goals and mandates

Additional Comments

Full-time, permanent. Occasional travel, including to areas that may not be served by public transportation may be required (20%). Transfer candidates may be asked for their SS# to verify eligibility. Candidates appointed on a provisional basis will be required to take the next holding of the Community Health Program Manager 1 (M2) Civil Service examination when it is held, and be eligible for immediate appointment off of the resulting eligible list in order to maintain employment.

"Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off

• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA
• Up to Eight (8) days of paid sick leave annually for M/C
• Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits

• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits

• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.. "